Within ProvisionPoint we have a range of built in tags that are used throughout the provisioning and lifecycle of workspaces.

Custom columns can also be created and will create their own tag that can be used in the same way, to help with a wide range of things, these include;

Please see the list of built-in tags available. When using these tags you will often need to surround them with curly brackets, for example {Title} and {EncodedTitle} for naming conventions.

System Tag	Description	Results
Column Name	A custom column name created by App Managers in Admin > Templates > Forms > Columns	You can create your own tags by Custom Columns or Request Variables
Title	The title/name entered on the request form.	E.g. Operations Team
EncodedTitle	To allow the title to be used for the group nickname and site url, the following characters replaced with an underscore: " .,:;<>@[]\()$&+/=?#%{}|^~`’ Consecutive underscores are replaced with a single underscore. Removes diacritics, e.g. ä will become a. Replaces language-specific special characters with their equivalent. Includes the following: ß,æ,Æ,œ,Œ,ø,Ø,ł,Ł,ı	E.g. Operations_Team
Description	The description from the request form
Classification	The classification for the request. Must be enabled in Group Settings	E.g. Internal, Standard, Confidential
Privacy Setting	The privacy setting for the request.	Public or Private
Group Guest Access	The group guest access setting for the request.	Enabled or Disabled
Directory Visibility	The directory visibility for the requested workspaces, Only the people in the selection will see the workpace in the ProvisionPoint directory.	General (everyone), Requestors (only people who can request it), Owners (only the owners)
Requestor	The user that made the request.	E.g. requestor@contoso.onmicrosoft.com
Requested	The date and time the request was made.
Geo Code	The Geo Code to use for a Multi-Geo enabled service definition. this cannot be defined but would be defined by the requestors PDL.
Sensitivity	The Sensitivity Label for the request, see the options that can be displayed at the end of this article.	Internal
SiteUrl	The URL for the Site created	E.g. https://tenantname.sharepoint.com/sites/OpsTeam
SiteRelativeUrl	The end of the SharePoint Site URL domain name and managed path	/OpsTeam
ServiceType	The type of workspace that will be created	Microsoft Teams
ServiceDefinitionName	The name of the Service Definition	Project Team, Create new Site, etc
ServiceInstanceName	The name of the workspace created will be available after the provisioning	Project Explorer
GroupId	Created once the group has been provisioned will identify each Group by Id	Guid format (string)
GroupEmail	The email address associated to the group	OpsTeam@contoso.microsoft.com
TeamUrl	The URL for the Team created	E.g. https://teams.microsoft.com/l/team/19:4f7b10f1bbe84ec59199c3c68ca...
TeamInternalId	Unique Teams Internal Id created once the Tema has been created
TenantId	AAD tenant ID ProvisionPoint Workspaces has been consented to. Found in AAD > Properties
TransformedTitle	The Title of the Team once any naming conventions have been applied	This is not available at the approval stage
RandomGuid	Creates a Random Guid per request
PlannerUrl	The URL link to take you to the planner	E.g. https://tasks.office.com/29d348be-0603-479d-8d26-da523c6b01e4/Home/PlanViews/3j2NA11UY0-jcvPZAIuKrZgAHf_I
PlannerId	The Planner plan id of the default(first) planner plan for the Group.
PlannerTitle	The title for the default(first) planner plan for the Group.
PlannerId[n]	The id for the Planner plan using the (zero-based) index provided. If 2 Planner plans are created, n can be 0 or 1. The value for index 0 is the same as the non-indexed tag value (PlannerId).
PlannerTitle[n]	The title for the Planner plan using the (zero-based) index provided. If 2 Planner plans are created, n can be 0 or 1. The value for index 0 is the same as the non-indexed tag value (PlannerTitle).
YammerUrl	The URL for the Yammer group in the Yammer web app.	E.g. https://www.yammer.com/rockyroad13.onmicrosoft.com/#/threads/inGroup?type=in_group&feedId=35061276673
YammerGroupId	The internal id for the Yammer group.
InstanceCreated	The date and time the source object was created, e.g. the Site, Group, Team. Set as DateTime values.
LeaseStartDate	The date that the Lease was started on.
ExpiryDate	The date that the Lease expiry is set to
LifecyclePolicyName	The name of the Lifecycle Policy	The name of the lifecycle policy if one is mapped to the service definition
OneNoteId	The notebook id of the default(first) OneNote notebook for the Group.
OneNoteUrl	The url for the default OneNote notebook for the Group in the OneNote web app.
queue_id*	When a task is assigned to the Job queue it will be assigned a unique queue id.
request_guid*	Each request will be assigned a request Guid
service_instance_id*	Each service/workspace that is created will have a unique ID created and can be used in API calls or URLs for Teams Tabs	https://.../service-instance/{service_instance_id}/actions?
service_definition_id*	Each Service Definition that is created will have a unique ID created and can be used in API calls or URLs for Teams Tabs	E.G. 2546
app_domain*	The url for the ProvisionPoint instance UI.	E.g. https://009.eu-pp365.app

*generated internally so has different naming conventions to the others. 

 

Notifications also have built in tags that can be used to customise your email notifications, read more in Create Notification Templates

For some of the tags you can choose the attribute associated with the type to be used. Below we have laid out some of the options available with an example given

Tag	Description
Column Name	The first upn of the user or Group will be used. When used in a PnP Template, it is the SharePoint login name. e.g. i:0#.f|membership|ppadmin@tenant.com
Column Name.ObjectId	The first Azure AD ObjectId
Column Name.Upn	The first upn of the user of Group will be used
Column Name.DisplayName	The first display name as it is shown in Azure AD
Column Name.All	Take all people added to this field

 

 

Tag	Description
Column Name	The name of the term
Column Name.TermId	The Unique Identifier in SharePoint Admin Center
Column Name.TermName	The name as the Term

NOTE: if multiple selections are allowed in the setup only the first will be pulled through

Tag	Description
Column Name	The ISO 8601 date and time: 2026-06-01T14:30Z
Column Name.yyyy	The year: 2026
Column Name.MM	The month: 06
Column Name.dd	The date: 01

 

Sensitivity Labels

 

If you plan to use the tag in PnP add {parameter:nameofColumn} into the appropriate location in the PnP.
In the image below, the form column called 'Project Owner' is specified, this will pass through the user selected from the ProvisionPoint request form and add them as an additional Admin of the Site.

 

 

Ensure the name of your column is added without spaces