URL Mismatch

Title

URL Mismatch

URL Name

URL-Mismatch

Question

Answer

What is the URL of a Workspace?

When you create a Team or Site the Site URL will begin with your companies host URL, for example, https://mycompany.sharepoint.com/sites/ and will be completed with the URL name provided in your requests. For some requests, the Title and the URL will be the same, for others they may be unique.

For Group connected workspaces the URL is also used as the mail Nickname and therefore be applied to the email address for the Site, in this case the URL must not include spaces.

We see lots of different scenarios about what the naming of the URL should be, some are very generic and the use hidden, https://mycompany.sharepoint.com/sites/12345.

Whereas others need to define the use but showing the type (Teams), the department and whether or not guests and external sharing is allowed (INT) https://mycompany.sharepoint.com/sites/TM_Ops-Department_INT.

URL Settings in ProvisionPoint

The Site URL can be defined in our app, within a Service Definition > URL Settings. There are 3 options available:

Set by Requestor (the default) - This will allow the person requesting to type the URL they want. For example, https://mycompany.sharepoint.com/sites/new-team
1. System Generated - This will apply a random 5 character value that is unrelated to the request. For example, https://mycompany.sharepoint.com/sites/12345
2. 3. Dynamic Format - This allows you to build out a static formula for the URL. For example, https://mycompany.sharepoint.com/sites/TM_Ops_INT

To learn more about naming conventions read our other articles in Add a Naming Convention to a Workspace

What is a URL Mismatch?

Once a workspace is created the URL may get changed because the type is updated or the external sharing is changed or many more.

You may also be thinking of applying a new URL naming policy and what to see how many of your existing sites would need to be updated. Use the compliance policy rules to get reports, send notifications to owners if the URL is non compliant or align a change to the URLs based on the rule configuration.
Define the mismatch value to look for and let the scheduled policy show you the results or make a change using the rules.

You can also ensure any changes made in O365 are applied to ProvisionPoint instances or vice versa.

Available rules:

Rule name	Description
URL Mismatch - Report	Report only on the mismatch that is configured
URL Mismatch - Notify	Send an email to configured people about the non-compliance, this email will include content define in the rule. Additional configuration will be needed, read the Configure Notifications for Notify Rules article
URL Mismatch - Align	Align to M365, ProvisionPoint instance, a defined value

We always recommend starting with a Report rule to ensure the policy brings back the results you expect before applying the action rules (Align)

Mismatch Types

The mismatch you choose will set what is going to be flagged as non-compliant.

Mismatch Type	Description
Instances	The M365 workspace does not match the service instance shown in ProvisionPoint Directory info
Service Definition default	The M365 workspace or the service instance do not match the service definition default
Transform Tag	The M365 workspace or service instance do not match a transform tag value. A transform tag would be defined in a lookup or as a request variable in ProvisionPoint Workspaces. This value would be used to set the Privacy setting at provisioning. Add the name of the request variable or lookup to the Mismatch value
Defined values	The M365 workspace or service instance do not match any of the selected values set to Yes
Regular Expression	Use Regular expression to define the naming convention, for example INT$ will look for INT at the end of the URL

Align Types

If non-compliance is found the align type will set what changes will be applied.

Align Type	Description
O365 workspace	Will set service instance to match the M365 setting
Service Definition default	Will set the M365 workspace and the service instance to match the service definition default
Service Instance	Will set the M365 workspace to match the service instance setting shown in Info
Defined values	Will set the M365 workspace and service instance to match the Align value
Transform Tag	Will set the M365 and service instance to match the value set by the transform tag set in Align value. This will be the name of the request variable or lookup.